Every quote was built by hand from 10,000 products in spreadsheets, and only the experienced staff could price a job.
We replaced it with a quoting tool that holds every vendor's catalogue and builds the document itself. The product knowledge now lives in the system, not in two people's heads.
Quotes that used to take hours now go out in minutes, accurate and in the house style.
10,000+
products from every vendor, searchable in one catalogue
Zero
copy-paste between spreadsheets, product data flows straight into the quote
Day one
quoting for new starters, the system holds the product knowledge
You will know this one
“The one person who knows the prices is out on a job, so the quote waits.”
“Three suppliers, three price lists, and none of them agree with the spreadsheet.”
“A new starter cannot quote on their own for months.”
Quotes were built in spreadsheets, with product data pulled from supplier PDFs, price lists and emails. The catalogue spanned more than 10,000 products across multiple manufacturers, and pricing a job depended on knowledge that lived in one or two people's heads.
What we built
One quoting tool that holds every vendor's catalogue. The team searches once, the system prices the job, and the document builds itself.
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Sales team
Find the products
one catalogueEvery product from every vendor is searchable in one place, with current pricing and specifications.
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Automatic
Price the job
margin rulesMargins, markups, labour and totals are calculated by the system. No formulas, no manual arithmetic.
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Automatic
Build the document
house styleThe quote comes out as a branded PDF in one click, in the same format every time.
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Management
Keep it current
role-based accessProduct data, pricing rules and margins are managed centrally. Updates reach everyone instantly, and sensitive pricing stays protected.
pills = runs in the background, nobody has to start it
“Joe provided expert advice and technical support on a complex project that ran over several years. His knowledge and insights were invaluable in seeing it through to a successful conclusion.”
Is this how quoting works in your business?
If pricing a job depends on a couple of experienced heads and a spreadsheet, the next step is a conversation, not a proposal. Thirty minutes. You walk me through how it runs now, and I tell you where the time is going and whether software is the right fix.
Book a 30 minute discovery callNo cost, no obligation. Or call 01494 413 331.
calendly.com/alphalabs/system-discovery-call · alphalabs.net
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You talk me through your process as it actually works today.
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I point out where the hours are going and what a fix would involve.
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You get a straight answer on whether this is worth building, including if it is not.